Lossiemouth Cruising Club

Notes of Lossiemouth Cruising Club Committee

Meeting 2017

Held on Saturday 18th November at 2pm,

at the Moray Firth Water Sports Association, Lossiemouth.

AGENDA 1. Attendees: Attendees: Declan O’Byrne (Commodore), Tony Wright (Vice Commodore), George Flett (Committee Member), Graeme Gordon (Committee Member), Stuart Brooks (Secretary/Treasurer), Calan Stewart (Committee Member ). 1. Review of Actions from AGM Action 7.1 - RYA Membership – Committee In conjunction with affiliation to the MFWA a proposal was put forward whereby the cruising and sailing clubs would combine their affiliation to the RYA.  This would give a benefit of the saving of one of the £125 RYA affiliation fees.  The clubs would still operate independently and have separate finance accounts.  An action was put on the committee to investigate this proposal, which would involve discussions with the Sailing Club committee. After a lengthy discussion it was agreed that the clubs would continue as two clubs during 2018, but promote integration.  The Commodore would approach the RYA with regard to paying one RYA fee of £125. Action:  Commodore Action 7.2 - Insurance - Commodore There was discussion on the requirement for club insurance and Liability.  The Commodore accepted an action to investigate this with the RYA. Following discussion on the subject of club liability and whether insurance was needed for club racing the Commodore agreed to include this in the discussions with the RYA. Action:  Commodore Action 7.3 - Club Constitution - Committee There was a discussion on the club consititution, which would need to reflect the current club changes, any agreed changes introduced by the above proposals and also be in line with the sailing club constitution, if the two clubs combined.  The meeting agreed that the committee should review the constitution, but it could not be finalised until all the changes had been agreed. The Committee agreed that further discussion on the Constitution should be put off until a later date when some of the earlier actions had been answered, such as integration with the Sailing Club under the umbrella of the MFWA. Action:  Committee Action 7.4 - Next Year’s Programme – Vice Commodore There was discussion on next year’s programme.  A programme of about two events per month during the sailing season was discussed.  A mix of cruising and racing and also connecting into various other events in the Firth, so we all support each other.  The benefits of the affiliation with the MFWA club in terms of sharing resources for crew and race management was also acknowledged.  The Vice Commodore accepted an action to produce a draft programme for the next committee meeting. The Vice Commodore presented a draft programme for 2018, which provided for at least one event per month from April and took account of being able to attend other club regattas and sailing events.  The dates are to be confirmed.  The draft programme is attached and forwarded to committee members for comment and agreement before issue to club members.  The intention is to issue the 2018 programme as early as possible, at the latest by the next Committee Meeting. Action:  Committee Action 10 - Club Communication- Secretary The Commodore stated that club communication needed to be improved, if we are to increase the number of members taking part in club events.  The Secretary accepted an action to investigate the use of Facebook, group messenger, group text or other method of communication. The Secretary stated that it would be possible to provide Facebook, group messenger and group text using a mobile, it would be better provided using a  separate club mobile.  He would look into using the previous Lossie Sailor Facebook account. Action: Secretary 1. AOCB 3.1 The Commodore raised the issue of the need to increase club membership and advertising sailing/cruising events. The following suggestions were put forward and discussed.  The Commodore asked the Committee to consider these and other possible means for discussion at the next Committee Meeting. 1. Having a social event early in the year perhaps just after Easter; 2. Social events to include other Moray Firth sailing/cruising Clubs; 3. Advertising in “Spotlight”; and 4. Putting a “Flyer” on the Marina gates, or other appropriate locations prior to sailing events. Action:  Committee 3.2 Burgees - Graeme Gordon asked what burgees/pennants were available.  There is only one pennant remaining, which was an “earlier” club version.  He agreed to investigate the cost of obtaing further pennants from the previous manufacturer. Action:  Graeme Gordon 3.3 Club trophies – the Treasurer asked if a list of trophies could be made up.  The Vice Commodore had a list of the trophies that had been awarded during 2017 and the Commodore had the trophies that had not been awarded/issued during 2017 .   The Treasurer will produce a list of the trophies at the next Committee  Meeting. Action:  Treasurer 1. Date of next Committee Meeting 6 th  January 2018 – 1600 at Commodore’s Flat.
Lossiemouth Cruising Club

Notes of Lossiemouth Cruising Club Committee

Meeting 2017

Held on Saturday 18th November at 2pm,

at the Moray Firth Water Sports Association, Lossiemouth.

AGENDA 1. Attendees: Attendees: Declan O’Byrne (Commodore), Tony Wright (Vice Commodore), George Flett (Committee Member), Graeme Gordon (Committee Member), Stuart Brooks (Secretary/Treasurer), Calan Stewart (Committee Member ). 1. Review of Actions from AGM Action 7.1 - RYA Membership – Committee In conjunction with affiliation to the MFWA a proposal was put forward whereby the cruising and sailing clubs would combine their affiliation to the RYA.  This would give a benefit of the saving of one of the £125 RYA affiliation fees.  The clubs would still operate independently and have separate finance accounts.  An action was put on the committee to investigate this proposal, which would involve discussions with the Sailing Club committee. After a lengthy discussion it was agreed that the clubs would continue as two clubs during 2018, but promote integration.  The Commodore would approach the RYA with regard to paying one RYA fee of £125. Action:  Commodore Action 7.2 - Insurance - Commodore There was discussion on the requirement for club insurance and Liability.  The Commodore accepted an action to investigate this with the RYA. Following discussion on the subject of club liability and whether insurance was needed for club racing the Commodore agreed to include this in the discussions with the RYA. Action:  Commodore Action 7.3 - Club Constitution - Committee There was a discussion on the club consititution, which would need to reflect the current club changes, any agreed changes introduced by the above proposals and also be in line with the sailing club constitution, if the two clubs combined.  The meeting agreed that the committee should review the constitution, but it could not be finalised until all the changes had been agreed. The Committee agreed that further discussion on the Constitution should be put off until a later date when some of the earlier actions had been answered, such as integration with the Sailing Club under the umbrella of the MFWA. Action:  Committee Action 7.4 - Next Year’s Programme – Vice Commodore There was discussion on next year’s programme.  A programme of about two events per month during the sailing season was discussed.  A mix of cruising and racing and also connecting into various other events in the Firth, so we all support each other.  The benefits of the affiliation with the MFWA club in terms of sharing resources for crew and race management was also acknowledged.  The Vice Commodore accepted an action to produce a draft programme for the next committee meeting. The Vice Commodore presented a draft programme for 2018, which provided for at least one event per month from April and took account of being able to attend other club regattas and sailing events.  The dates are to be confirmed.  The draft programme is attached and forwarded to committee members for comment and agreement before issue to club members.  The intention is to issue the 2018 programme as early as possible, at the latest by the next Committee Meeting. Action:  Committee Action 10 - Club Communication- Secretary The Commodore stated that club communication needed to be improved, if we are to increase the number of members taking part in club events.  The Secretary accepted an action to investigate the use of Facebook, group messenger, group text or other method of communication. The Secretary stated that it would be possible to provide Facebook, group messenger and group text using a mobile, it would be better provided using a  separate club mobile.  He would look into using the previous Lossie Sailor Facebook account. Action: Secretary 1. AOCB 3.1 The Commodore raised the issue of the need to increase club membership and advertising sailing/cruising events. The following suggestions were put forward and discussed.  The Commodore asked the Committee to consider these and other possible means for discussion at the next Committee Meeting. 1. Having a social event early in the year perhaps just after Easter; 2. Social events to include other Moray Firth sailing/cruising Clubs; 3. Advertising in “Spotlight”; and 4. Putting a “Flyer” on the Marina gates, or other appropriate locations prior to sailing events. Action:  Committee 3.2 Burgees - Graeme Gordon asked what burgees/pennants were available.  There is only one pennant remaining, which was an “earlier” club version.  He agreed to investigate the cost of obtaing further pennants from the previous manufacturer. Action:  Graeme Gordon 3.3 Club trophies – the Treasurer asked if a list of trophies could be made up.  The Vice Commodore had a list of the trophies that had been awarded during 2017 and the Commodore had the trophies that had not been awarded/issued during 2017 .   The Treasurer will produce a list of the trophies at the next Committee  Meeting. Action:  Treasurer